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Creating an Email Signature for Other Email Applications

Creating an Email Signature for Other Email Applications

If you do not use Microsoft Outlook for Windows as your email application, please follow the steps below to create an email signature. Your email application must support HTML formatting for this to work.

By following the instructions below, you will be creating an email signature by cutting and pasting from your web browser into your email application. Since there is a broad range of email applications, these instructions are meant to be generic and provide you with the necessary information to assist you in creating an email signature following the branding guidelines. 

1. Select the email signature you wish to create by clicking once on a logo below. A pop-up window will open the email signature for that logo. 
2. Using your mouse, highlight the entire signature (or Control+A on your keyboard) and then select copy (or Control+C). 
3. Leave your web browser open but switch to your email application.
4. Locate the place in your email application where you can create or edit your email signature. It may be in Preferences, Account Settings, or Tools. The location will vary depending on the email application.
5. Create a new, blank signature and then click down in the edit signature area and paste (Control+V) the email signature you had copied in step 2.
6. Your email signature must be set to HTML formatting for this to work. Some email applications will require that you copy and paste the logo separately from the rest of the signature.
7. Now you must customize the signature with your personal information. Please follow all of the guidelines for the email signature as shown below. 
8. Do not press the [Enter] key when personalizing the email signature with your own information.
9. Be sure to save the signature once you have finished customizing it.

Use the reporting structure of your department to determine which email signature to use. View a chart and learn more about choosing a logo.

Please be sure you are choosing the appropriate logo. If you are in doubt, email the Brand Champion, brandchampion@wakehealth.edu.

Email Signature Guidelines

Below is an example of an email signature with annotation in blue. 

The elements of the email signature shown above have been created with the following attributes.

 

	Typeface	Font Size	Attribute	Color	Alignment
Name	Arial	11 pt	bold	black	left
Title	Arial	9 pt	normal	black	left
Department	Arial	9 pt	bold	gold*	left
Address	Arial	9 pt	normal	black	left

   ^{* Gold = 158 Red, 126 Green, 56 Blue or #9E7E38 in hexadecimal}

 

• When you customize the signature with your personal information, please be sure to adhere to the existing layout, formatting and text attributes. 
• Do not press the [Enter] key when personalizing the email signature with your own information.
• No additions to the email signature are allowed, such as quotations or icons.
• Note that there are two spaces before and after each backslash  \  . 
• The clear space around the logo is equal to the height of the symbol. Do not encroach on the clear space. 
• Do not alter the size of the email logo. Use exactly as provided. 
• Do not use the email logo in any other application. 
• The email background should be all white (no graphics or colors of any kind permitted.)