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2012.09.10 Weekly Broadcast Email

There were no updates made to the CCCWFU CCOP Research Base website for the week of September 10, 2012.

Registration Open for Annual Meeting  

The CCCWF CCOP Research Base 12th Annual Meeting will be held October 25-27, 2012 in Alexandria, VA.*  Online registration is now available on ourwebsite. Workshops on Minority Recruitment and Retention, Quitline Certification Refresher and Neurocognitive Battery Administration will be offered. A new regulatory session has been added with a representative from the Wake Forest IRB to present IRB perspectives on Informed Consent and Genetics/Specimen Storage/Return of Research Results.** Talks on Taste/Smell Abnormalities in Patients with Cancer, Use of Biomarkers in Clinical Trials and Human Personalities in the Workplace will be presented during general sessions and the physician tract will offer an afternoon of sessions geared towards the community based practice.Contact Lisa Autry with any questions.


A block of rooms are being held at the rate of $189/night until September 26. Reservations can be made by calling 1-800-HILTONS (group code “OCC”) or by visiting the Hilton Alexandria Old Townwebsite.

*This continuing nursing education activity was approved by the North Carolina Nurses Association, an accredited approver by the American Nurses Credentialing Center's Commission on Accreditation for 17.5 continuing education credits.

 **If you registered for the annual meeting prior to August 22 and would like to attend the regulatory session, please contact Lisa Autry at

Announcement: 97609 samples

Some blood samples have arrived frozen or nearly frozen. These samples were properly packaged and shipped in the upper section of the shipping container inside of the insulated silver colored package. The dry ice in the lower foam container is NOT the cause of the freezing. If the intact shipping box is exposed to low temperatures for more than 30 minutes the upper compartment will cool to the external temperature. We MUST protect the blood from freezing.


We have found that inclusion of a 4 X 5 inch warmer packet can provide enough heat inside of the box to protect the samples in the upper section until they can be delivered safely to North Carolina.  These warmer packets are often used by sportsmen to provide heat inside of boots and gloves. Some product names include HotHands Warmers, Grabber Hand warmers, and HeatMax HotHands. They are available at Walmart and many sporting goods stores.


The warmers contain iron powder, water, salt, activated charcoal, and wood fiber. Exposure of the warmer to air by opening the outer sealed packaging activates the heating process of the packet. They will reach maximum temperature (about 180°C) within 20 min.


Next week we will send supplies of these warmers to sites that have received our shipping packages. We will send warmer packets AND small plastic frames to be used to enclose the warmers inside the shipper. But if you have patient samples to send to us before our supplies arrive you will need to purchase a few of these packets locally to use until ours arrive. Be sure to buy the warmers that provide heat for up to 20 hours and include one warmer in each shipping box as described below.

MODIFIED SHIPPER PACKAGING (refer to page 4 of the “Specimen Collection and Shipping Instructions” appendix).

Section 3e: Blood collection. Blood must be shipped at ROOM TEMPERATURE.

e. Be sure that the cooler top is properly seated on the cooler with the dry ice. Open the outer sealed package containing one HeatMax warmer. Place the activated HeatMax warmer packet on top of the Styrofoam cooler top and place the purple plastic frame on top of the warmer. Place the assembled insulated silver bag on top of the plastic frame and HeatMax warmer.  <The frame is essential to prevent the silver bag from smothering the warmer. If airflow to the warmer is blocked the packet will no longer provide heat.

Continue with the packing instructions that you have been using and be sure to ship the package for overnight delivery.

If you have ANY questions about this procedure, please contact me at 336-716-2969 or by email at

Thank you again for participating in this study.

-Mark Lively

Quick Reference

Research Base

Phone 336-716-0891
Fax 336-716-6275


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