Development Business Admin | Development

Wake Forest Baptist Health
Job Title: Development Business Admin
Job ID: 7828
Full/Part Time: Full-Time
Regular/Temporary: Regular
Job Category: Professional / Management
Winston-Salem, NCProfessional / Management, Medical, Healthcare8/18/2014DEVELOPMENTFull-time Regular, 40 hours/week Job Summary: The Director for Development Business Analysis is a key role supporting the Senior Leadership Team and the broader staff on all aspects of budget development, financial analysis, KPI analysis and reporting, compliance and special...

Job Description


DEVELOPMENT

Full-time Regular, 40 hours/week

Job Summary: The Business Administrator for Development Business Analysis is a key role supporting the Senior Leadership Team and the broader staff on all aspects of budget development, financial analysis, KPI analysis and reporting, compliance and special projects. The development office's administration and financial accounting activities need to be exemplary in order to ensure legal and financial obligations are met as well as to instill confidence with donors.

Education / Experience: Bachelor's degree in business administration, health administration, non-profit management or related field of study and five years' experience in development administration, business analysis, compliance and financial reporting. Masters degree in business, accounting or healthcare administration is preferred. Experience in a healthcare development team or working with electronic data warehouse platforms preferred.

Reports To: Vice President – Chief Development Officer

Licensure, Certification and / or Registration: Valid driver's license.

Essential Functions:

  1. Manage all aspects of the institutional budgeting system to insure all deadlines for submission and review of data are met. Assist department leaders in the creation of operating budgets for their respective areas. Provide monthly variance analysis reports for the department Senior Leadership Team. Assist department leadership with all budget forecasting and analysis.
  2. Compile and prepare operational and financial reports and analyses setting forth progress, adverse trends, appropriate recommendations or conclusions for each operating unit within the department and performance versus budget and business plan parameters.
  3. Develop KPI Scorecards and reporting for monthly submission to Executive and Department Leadership including, but not limited to, a summary of goals versus actual performance on an individual and department basis, fundraising project updates, and a summary of the fundraising potential in the prospect pool.
  4. Present detailed monthly analysis on KPI's to Department staff including, but not limited to, YTD Gift Income, YTD Total Number of Gifts, YTD Total Number of Donors, contacts (contact type & method), number of asks, and volume of data reviewed to identify potential donors. Quarterly YTD, 3 year and 5 Year trend analysis for historical trending and future projections based on current and projected future levels of potential prospect pools.
  5. Review peer trends and industry changes to insure that KPI reporting reflects the most relevant data and approaches to manage a highly efficient development operation.
  6. Provide oversight of all pertinent compliance policies and procedures governing HIPAA and ethical fundraising standards. Maintain a high level of understanding and proficiency in all aspects of laws, policies, procedures and standards governing the operation of a fundraising function. Provide leadership and daily management for all aspects of state fundraising registrations insuring compliance at all times. Maintain all opt-out files.
  7. Serve as the department liaison to the Medical Center Legal Department and all outside legal services utilized.
  8. Serve as the internal consultant to all department functions regarding administrative, policy and procedures impacting fundraising operations. Serve as the liaison with all external groups (Case, AFP, AAMC-GIA, AHP) for purposes of staying informed on industry changes, benchmarking opportunities and best practices.
  9. Participates with Department leaders in evaluating areas for process improvement and revenue enhancement.
  10. Maintain liaison with all levels of administration, faculty and outside organizations to coordinate departmental business, accomplish directives, negotiate contracts, and facilitate the resolution of problems.
  11. Provide oversight and direction for construction, renovation and maintenance activities within or related to the department.
  12. At the direction of the Department's Senior Leadership Team, provide leadership to special projects and perform other duties as assigned.

Skills and Qualifications:

Strong verbal and written presentation skills with exposure from Executive to Staff level audiences

Ability to lead, advocate for and execute on change in a rapidly transforming environment

Strong analytical skills

Proficient in various office automation products

Demonstrates visionary, innovative, and creative thinking in organizational planning

Development Business Administrator

Job Summary: The Development Business Administrator is a key role supporting the Senior Leadership Team and the broader staff on all aspects of budget development, financial analysis, KPI analysis and reporting, compliance and special projects. The development office's administration and financial accounting activities need to be exemplary in order to ensure legal and financial obligations are met as well as to instill confidence with donors.

Education / Experience: Bachelor's degree in business administration, health administration, non-profit management or related field of study and five years experience in development administration, business analysis, compliance and financial reporting. Masters degree in business, accounting or healthcare administration is preferred. Experience in a healthcare development team or working with electronic data warehouse platforms preferred.

Reports To: Vice President / Chief Development Officer

Licensure, Certification and / or Registration: Valid driver's license.

Essential Functions:
1. Manage all aspects of the institutional budgeting system to insure all deadlines for submission and review of data are met. Assist department leaders in the creation of operating budgets for their respective areas. Provide monthly variance analysis reports for the department Senior Leadership Team. Assist department leadership with all budget forecasting and analysis.

2. Compile and prepare operational and financial reports and analyses setting forth progress, adverse trends, appropriate recommendations or conclusions for each operating unit within the department and performance versus budget and business plan parameters.

3. Develop KPI Scorecards and reporting for monthly submission to Executive and Department Leadership including, but not limited to, a summary of goals versus actual performance on an individual and department basis, fundraising project updates, and a summary of the fundraising potential in the prospect pool.

4. Present detailed monthly analysis on KPI?s to Department staff including, but not limited to, YTD Gift Income, YTD Total Number of Gifts, YTD Total Number of Donors, contacts (contact type & method), number of asks, and volume of data reviewed to identify potential donors. Quarterly YTD, 3 year and 5 Year trend analysis for historical trending and future projections based on current and projected future levels of potential prospect pools.

5. Review peer trends and industry changes to insure that KPI reporting reflects the most relevant data and approaches to manage a highly efficient development operation.

6. Provide oversight of all pertinent compliance policies and procedures governing HIPAA and ethical fundraising standards. Maintain a high level of understanding and proficiency in all aspects of laws, policies, procedures and standards governing the operation of a fundraising function. Provide leadership and daily management for all aspects of state fundraising registrations insuring compliance at all times. Maintain all opt-out files.

7. Serve as the department liaison to the Medical Center Legal Department and all outside legal services utilized.

8. Serve as the internal consultant to all department functions regarding administrative, policy and procedures impacting fundraising operations. Serve as the liaison with all external groups (Case, AFP, AAMC-GIA, AHP) for purposes of staying informed on industry changes, benchmarking opportunities and best practices.

9. Participates with Department leaders in evaluating areas for process improvement and revenue enhancement.

10. Maintain liaison with all levels of administration, faculty and outside organizations to coordinate departmental business, accomplish directives, negotiate contracts, and facilitate the resolution of problems.

11. Provide oversight and direction for construction, renovation and maintenance activities within or related to the department.

12. At the direction of the Department?s Senior Leadership Team, provide leadership to special projects and perform other duties as assigned.

Skills and Qualifications:

  • Strong verbal and written presentation skills with exposure from Executive to Staff level audiences
  • Ability to lead, advocate for and execute on change in a rapidly transforming environment
  • Strong analytical skills
  • Proficient in various office automation products
  • Demonstrates visionary, innovative, and creative thinking in organizational planning


Work Environment:

  • Clean, office environment
  • Some travel required
  • Flexible hours beyond typical workday
  • May have evening and weekend work responsibilities
  • Subject to high pressure deadlines

To apply for this position, please click on the "Apply Now" button on this page. You must complete the application process and then submit your application by clicking on the "Submit" button located at the bottom of the page titled "Submit Online Application". You will receive the following message once you hit the submit button: "You have successfully submitted your job application".

Computers are available for applying within the lobby of the Human Resources Department located at 1920 West First Street, (on the corner of Miller and First Street) Winston-Salem, North Carolina 27104. You may also call our office for assistance at (336) 716-0175. Office hours are Monday-Friday, 8:00am-5:00pm.

If you are an individual with a disability and need reasonable accommodation to participate in the application process, please contact our Supervisor of Office Services by phone (336) 716-3367 or email at accommodationrequest@wakehealth.edu.

It is the policy of Wake Forest Baptist Medical Center to administer all educational and employment activities without discrimination because of race, sex, age, religion, national origin, disability, sexual orientation or veteran status (except where sex is a bona fide occupational qualification or a statutory requirement) in accordance with all local, state, national laws, executive orders, regulations, and guidelines.



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