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JUMP Mentee Pairing Process

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All junior faculty at the Instructor and Assistant Professor rank are eligible to participate in JUMP. Clinical Affiliates are not eligible for this program at this time.

Junior faculty will be assigned at least two mentors (see below): a departmental Content-Specific Mentor and a general Career Mentor based on their mentoring application (even though Content-Specific Mentor may also provide general career mentoring, a separate Career Mentor will be assigned) 

Additional specialty mentors may also be identified, as needed (e.g., Scholarly Mentor)

A Mentoring Application Form will be completed by junior faculty and by senior faculty interested in participating in JUMP and sent to OFD:

  • Junior faculty will fill out a Mentee Application Form
  • Senior faculty enrollment is a two-step process:
    • senior faculty will fill out a Mentor Application Form
    • accepted senior faculty will fill out a Mentor Areas of Interest Form upon request 

Application Forms will be:

  • transmitted to the respective Departmental Mentoring Facilitator (DMF) to assist in identifying the departmental Content-Specific Mentor
  • transmitted to the OFD to identify the Career Mentor and other mentors as necessary

Mentees will be provided with the name(s) of potential Career and Content-Specific Mentors based on the application form information.

Mentees will meet with potential mentors to determine if a mentoring relationship should be pursued; in these meetings a Mentoring Relationship Interview form (online version; paper version) can be used to assist in the decision process; alternate potential mentors will be identified if necessary.

Established mentoring pairs will complete a Career Specific Mentoring Agreement Form (online version; paper version) and a Content-Specific Mentoring Agreement Form (online version; paper version) that is filed with OFD (Content-Specific Agreements are also filed with the DMF:

  • Information in the agreement helps direct the mentoring relationship and can be modified at any time
  • Copies of the agreement also should be kept by both mentee and mentor

The junior faculty member will be responsible for meeting with their mentors and can use the Mentoring Meeting Worksheet (online version; paper version) to document these meetings and the list of Suggested Mentoring Discussion Topics for their meeting discussions.

Checklists and guides are available to prepare and assist with the First Mentoring Meeting and Ongoing Mentoring Meetings (online version; paper version). 

Mentors and mentees can access the JUMP Mentoring Reference Guide that contains information about JUMP processes and procedures, and mentoring resources.

Length of commitment to each mentoring partnership will be for a minimum of 1 year and may continue through a successful promotion process. Reformulation of mentoring pairs can be conducted at any time deemed necessary and desired.

Annual documentation/report to OFD will be required of mentoring pairs/teams mentoring activities.

Annual surveys will be conducted of mentoring pairs/teams to evaluate the mentoring partnerships and JUMP. 

During the first year of the mentoring relationship, the JUMP Manager will conduct brief quarterly phone interviews with the mentee to assess the health of the relationship. 

The JUMP Manager should be contacted at any time that either the mentee or mentor determines that the formal relationship should be terminated.

Mentor Assignment:

Junior faculty will be assigned at least two faculty mentors:

  • Content-Specific Mentor will be identified and assigned by the DMF in consult with the junior faculty member
  • Career Mentor will be identified and assigned by OFD (unless already identified by the junior faculty) in consult with junior faculty member

Content-Specific and Career Mentors should meet with junior faculty as frequently as mutually agreed upon, but at least quarterly. 

Mentor changes are discussed with the DMF and/or JUMP Manager.

Responsibility for coordinating mentors will fall with the junior faculty.

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Evelyn Anthony, MD
Associate Dean for Faculty Affairs
Shannon Suggs
Program Coordinator

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