Away Elective Information
locations away from WFSM allow students to “preview” residency opportunities,
obtain experiences not available at WFSM, complete research opportunities, or
to meet and work with faculty and program directors that might aid in obtaining
a residency position.
- Students may enroll in no more than 3 of the
following electives during their fourth year: extramural (away), global health,
- Extramural electives must be reviewed and
approved by the Office of Academic Affairs at least 5 days prior to the start
date of the away rotation. Students must
complete the Extramural Elective Approval Form and return it to firstname.lastname@example.org. For questions concerning this process
please e-mail email@example.com
- Prior to rotating an Affiliation Agreement must
also be in place. Please see Affiliation Agreements below.
will not be approved to do an away elective or any enrichment activity if there
are any unresolved unsatisfactory grades or other academic or professionalism
issues at WFSM.
The Visiting Student
Application Service (VSAS) is an AAMC application designed to streamline the
application process for senior "away" electives at other LCME medical
schools in the United States. This service requires students to submit one application
for all schools, effectively reducing paperwork, minimizing miscommunication,
and making better use of time. VSAS also provides a centralized location for
managing offers and tracking decisions. To see when schools begin accepting
applications for the current academic year, go to their website and click on
the Institutions tab. You will then see the list of participating institutions,
the dates they begin accepting applications, fees, and any required
documentation. Each program is different, so please read their instructions
The majority of
medical schools utilize VSAS to process elective requests. The remainder
continue to use their own paper-based application system. If you are not
applying to a school on VSAS, please use the AAMC Extramural Electives
Compendium (EEC) for visiting student application information. The AAMC web
site connects you to the LCME-accredited medical schools and has the URLs for
their web sites. Any program still using a paper application requires a “dean’s
statement or cover sheet." You must
fill out the application in its entirety and bring it to the Student Records
Office, who will work with the Associate Dean of Academic Affairs to complete a
cover letter and certification. Do not send blank applications.
The Office of
Student Records will release 15 VSAS authorizations to each eligible student on
agreement is the controlling factor for participation on the visiting medical
student program. WFSM requires an
approved affiliation agreement with the host institution to allow for
participation in the visiting medical student program. Please
send an email to the Office of Student Records at MDStudentRecords@wakehealth.edu with
the institution name, contact person and address of the institution you plan to
visit so the process to obtain an approved affiliation agreement with that
institution can begin as early as possible. Approved affiliation agreements
must be on file with the Office of Student Records no later than 15 days before
the away elective start date, otherwise, the student will not be allowed to
participate in the away elective.
List of Approved Affiliation Agreements
VSAS first- if the school is using VSAS, follow those instructions. For those programs that do not utilize VSAS,
contact them or download their visiting student application form from their web
read and fill out your portion of the application.
- Student Records will upload your photo, proof of liability insurance and transcript at the beginning of the VSAS application cycle. If you need additional supplemental documents uploaded to VSAS, please complete
the WFSM Request for Away Rotation form. With this form you
can request: most recent transcripts, letters of good standing (includes clearance of drug screen), etc.
can obtain completed immunization records from Employee Health. Students must upload their immunization forms. Student Records does not have access to upload documents to this section of the VSAS application.
- Students will be responsible for uploading their own test reports of USMLE Step Scores into VSAS. The Office of Student Records cannot release your actual scores. If you do not have a copy of your Step Scores, please visit this link for instructions to obtain your USMLE Step 1, Step 2 CK & CS.
Criminal Background Checks (CBC) are available on a case-by-case basis at the
student’s expense. If an updated CBC is
required, bring a check in the amount of $100, payable to WFSM, to the Office
of Student Records for entry in the Certiphi Screening database.
Drug Screens are available on a case-by-case basis at the student’s
expense. For an updated Drug Screen, the
student should contact Employee Health.
are available at the student’s expense.
Contact your health insurance provider to see if this cost is covered if
obtained through your Primary Care Physician (PCP).
- Upon approval from the Year 4 Administration Team
and offer of acceptance from elective, the office of Student Records will give
students permission to register for the away elective. Students are then
required to enter the Away Rotation information into their PeopleSoft Student
for an away rotation must arrange to have an evaluation of performance prepared
on the Wake Forest School of Medicine Year 4 Student Evaluation form. The WFSM Y4 Student Evaluation form is available
in VSAS and in PeopleSoft on the Away Rotation entry page.
It is the student’s responsibility to request
that an evaluation be sent to the Office of Student Records. The student should
provide a copy of the form to the host evaluator.
It is the student’s
responsibility to check with the Office of Student Records to be sure that the
evaluation form has been received. The student must continue follow-up action
on the evaluation until it is received.