Grants Administrator | WF Institute for Regen Medicin
Job Title: Grants Administrator
Job ID: 3513
Full/Part Time: Full-Time
Job Category: Professional / Management
Full-time regular, 40 hours/week
Coordinate a variety of research administration activities including pre-award efforts, proposal submission, and post-award management to assure that research projects comply with institutional and sponsor requirements.
FUNCTION OF JOB
Facilitate grant and/or contract submission by providing guidance to faculty within the Institute including preparation of applications, institutional requirements, and administrative processes.
Under administrative review, coordinate a variety of research administration activities for the Institute, including pre-award efforts, proposal submission, and post-award management to assure that research projects comply with institutional and sponsor requirements.
Develop resources within the Institute to assist investigators in the preparation and submission of proposals and administration of awards.
1. Support faculty research interests and expertise by identifying appropriate potential sponsors and programs, communicating funding opportunity information to faculty by tracking information via computerized and written sources.
2. Obtain and review guidelines for requests for proposals and requests for applications to recruit and assist faculty applications.
3. Assist in the coordination of site visits to/from study sponsors.
4. Function as liaison with study sponsors; coordinate sponsor updates of grant information.
5. Provide examples of various types of grant applications to investigators.
Project Development/Proposal Submission
6. Obtain and coordinate proposal components from various participants.
7. Create grant budgets from investigator outlines; prepare and assemble supporting documents to assist PI in writing of budget justification.
8. Coordinate the preparation of standard materials (i.e., other support, resources and environment) for grant applications and maintain them online.
9. Monitor regulatory application compliance (e.g., ACUC, IRB) and internal routing forms are submitted in a timely fashion.
10. Provide technical advice regarding administrative and financial aspects of proposals, budget, budget justification, subcontracting, indirect cost rates, fringe benefit rates, etc., to investigators within the Institute.
11. Assure that sponsor requirements are met (i.e., proposal format, page limits, number of copies).
12. Enter proposal information into the institutional database and submit for institutional review and approval.
13. Create, coordinate and review subcontracts grant applications.
14. Perform post-submission follow-up with sponsor.
15. Log project actions into institutional database (i.e., awarded, not awarded, etc.)
16. Assist in the preparation of rebudgeting requests.
17. Arrange for and document the acquisition of equipment.
18. Assist in maintaining effort information; prepare and approve personnel actions related to project.
19. Work closely the financial coordinator in assisting faculty members prior to the end of a grant to verify funds are spent appropriately, or request for carryover of funds.
20. Assist in the development of grant and contract budgets
22. Coordinate the submission of ACUC, IRB, radiation safety, biosafety, and other regulatory protocols in conjunction with investigators.
23. Track status of protocols and grants submitted to the Office of Research and follow up as necessary.
24. Monitor and advise faculty on regulatory changes.
25. Assist Faculty in the development of Conflict of Interest management plans in conjunction with the Office of Research.
26. Perform other related duties incidental to the work described herein.
SUPERVISION RECEIVED AND GIVEN
General oral and/or written instructions are received from supervisor. Provide direction and supervision to support personnel as assigned.
MINIMUM ACCEPTABLE QUALIFICATIONS
1. Bachelor's degree in a related field or equivalent experience.
2. Four years experience with grant preparation and/or management of grant budgets.
3. Excellent interpersonal skills.
4. Ability to deal effectively with the faculty, staff, and sponsors.
5. Excellent oral and written communication skills.
6. PC experience, including word processing, spreadsheet, and database software.
ADDITIONAL DESIRABLE QUALIFICATIONS
1. Research-related experience
2. Financial experience
GRANTS ADMINISTRATOR 1906
FUNCTION OF JOB
Under administrative review, facilitate the acquisition of extramural funding for a large group of investigators in the preparation and submission of a high volume of proposals. Coordinate a variety of administrative research activities including pre-award efforts, proposal submission, and post-award management. Perform management level work directed toward the planning, development and evaluation of original and assigned projects.
1. Assist in preparing, editing and proofreading final proposals.
2. Provide expertise in developing budgets and preparing forms for the appropriate funding agencies. Obtain information from the Office of Research and translate this into material appropriate for submission according to guidelines of each funding agency.
3. Provide technical advice regarding administrative and financial aspects of proposals, budget, budget justification, subcontracting, indirect cost rates, fringe rates, etc. to investigators.
4. Maintain a thorough understanding of guidelines of NIH, DOD, and numerous agencies. Provide direction to investigators, collaborators, subcontractors, and others regarding requirements for proposals.
5. Create, coordinate, and review complex subcontracts. Serve as liaison with contract representatives to ensure all guidelines are met.
6. Coordinate Conflict of Interest correspondence. Work with the Office of Research and others as necessary to accurately complete COI information and to ensure all guidelines and policies are followed.
7. Develop resources to assist multiple investigators in the preparation and submission of complex proposals and administration of awards.
8. Confer with the Office of Research, and research available databases such as Community of Science to identify the appropriate funding agencies for projects.
9. Identify potential sponsors and programs for funding. Communicate funding opportunity information to faculty. Contact appropriate personnel for coordinating funding.
10. Maintain a database of divisional bio sketches, departmental, divisional, center, and institutional resource pages and environment and training information to assist in preparation of training grants, contracts, program projects and other multi-departmental initiatives.
11. Manage the preparation of progress reports.
12. Function as liaison with study sponsors; coordinate updates of grant information.
13. Assist in the preparation of reports to administration regarding the scientific and financial growth of research activities and funding.
14. Oversee transactions for grant accounts. Track research time and effort of study personnel.
15. Perform other related duties incidental to work described herein.
SUPERVISION GIVEN AND RECEIVED
Oral and/or written instructions are received from supervision. Provide direction and guidance to support personnel.
MINIMUM ACCEPTABLE QUALIFICATIONS
1. Bachelor's degree in a related field.
2. Four years experience in grants and contracts coordination or management, or equivalent combination education and experience.
ADDITIONAL DESIRABLE QUALIFICATIONS
1. Master's degree.
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