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Mentoring Program Pairing Process

The Process begins…

  • The Mentee completes the Mentee Needs Assessment form and returns it to Shannon Suggs at or 336-716-5489.
  • The OWIMS Director schedules a brief meeting with the new Mentee to review the Needs Assessment form; to discuss other information that would assist in finding potential mentor(s); and to discuss the Program in general. 
  • At this time, the Mentee is invited to all appropriate mentoring events and professional development sessions.
  • Quarterly, the Mentee Pairing Subcommittee meets to select Mentor choices. Choices are based on the Mentees Needs Assessment form and Areas of Mentoring Interest identified by potential Mentors. The Mentee is supplied with at least two names and they are ranked by weight of recommendations.
  • The Mentee schedules a meeting (1 hour) with each potential Mentor to identify her primary Mentor.

The Mentor/ Mentee "Interview"

  • The Mentee will "interview" as many senior faculty members as necessary until she finds a suitable Mentor.
  • Some potential topics to discuss during this session: 
    • Preliminary career goals
    • Mentee's career track (e.g. clinical, research, administrative, education)
    • Mentee's expectations of future effort distribution
    • Mentee's most pressing career development needs
    • Share personal aspects of each other & home life
    • Philosophy or views on mentoring
    • Discuss each of your expectations of the relationship, including any potential barriers (part time work, sabbatical, medical leave, etc) 
  • Mentees may have more than one Mentor in the Program. For example, one can provide career development assistance, while another could be more suitable to identify research goals or scholarly projects.

The Mentor has been chosen

  • Once a Mentee has identified her Mentor(s), she needs to arrange an important first meeting to establish the parameters of the relationship by completing the Statement of Understanding form. The information gathered on this form will direct the relationship and can be modified at any time.  (A copy of the completed form should be kept by the Mentor, Mentee & sent to Shannon Suggs for their records.)
  • IMPORTANT: Mentoring is a fluid process and this form should be revisited and updated as often as is needed during the lifetime of the Mentoring relationship!
  • Preparing for your first meeting

Follow up

  • Once the relationship has been initiated, the OWIMS Director will conduct a brief phone interview with the Mentee quarterly for the first year.  The discussions will assess the health of the relationship, and allow the Program to be sure that the pairs are meeting and that the Mentee's expectations and mentoring needs are being met.
  • At the end of the first year and yearly after that, an Annual Survey will be sent to the Mentee and Mentor. This survey asks questions about the relationship and all aspects of the Mentoring Program, and is used to determine the efficacy of the Program.   

Length/End of the relationship

  • It is recommended that the formal relationship last for at least one year, unless otherwise stated in the Statement of Understanding form or if there is a problem.
  • Relationships are not limited.  Many successful pairs have lasted well after the first year and even after the Mentee has been promoted to senior faculty status.
  • At the end of each year or in the event that the current relationship is not meeting expectations, the Mentee has the option to be "re-matched", thus enabling her to work on other aspects of her career development, based on new goals. In the event that the mentoring relationship is ending (during the final meeting) the mentee and mentor should each complete the Mentoring Partnership Termination form. The completed forms should be sent to the MPM.  

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Last Updated: 02-24-2017
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