Frequently Asked Questions
- Outside interests and activities that are related to your job at Wake Forest Baptist Health (i.e. consulting, speaking activities, advisory boards, paid editorial activities, employee, etc.)
- Financial interests in an organization related to your job at Wake Forest Baptist Health, or that does business with Wake Forest Baptist Health (i.e. equity holdings, ownership, etc.) This includes start-up companies, even if there is no current value.
- Intellectual property /license agreements related to your job at Wake Forest Baptist Health
- Fiduciary responsibilities with outside entities (i.e. board of directors, company officer, executive management, scientific advisory boards, etc.)
- Unrestricted gifts for research, educational support, equipment, supplies, etc.
- Stocks or other investments in which you have no day to day control
- Writing, membership on peer review panels
- Visiting professorships or lectureships at academic medical centers
- Federal and nonfederal study section membership
- Grant review panels
- Textbook editorships
Conflict of Interest Management
- The Wake Forest Baptist Health employee is a company officer at the startup. He/she has a fiduciary responsibility to act in the company’s best interest, which may conflict with his/her duty to Wake Forest Baptist Health. This is a key reason that employees should never negotiate with Wake Forest Baptist Health on behalf of their startups
- An employee conducts company work on Wake Forest Baptist Health’s time or with Wake Forest Baptist Health resources (includes use of computer and Wake Forest Baptist Health e-mail)
- A Wake Forest Baptist Health employee works for a faculty member’s startup and also reports to that faculty member at Wake Forest Baptist Health
- An employee's performance at the startup has an impact on the employee’s potential for job promotion/performance evaluation at Wake Forest Baptist Health
- A mentor directs students into a project that appears to benefit the mentor's startup company
Policies, Regulations and Training
- Financial Conflict of Interest Training is required per federal regulations for all investigators who are involved in PHS funded research. This training, which is located eCOI and takes 5-10 minutes to complete, is valid for four years.
- Conflict of Interest, Conflict of Commitment, and Industry Interaction Training is required of all WFBH faculty, leadership, key administrators, network providers, and exempt employees beginning 2019 and every three years afterwards. This training is located in HealthStream and takes less than 20 minutes to complete.
Penalties for failure to comply with training requirement may include, but are not limited to:
- Ineligibility to participate in grant applications, IRB, or IACUC applications or committees
- Written admonition for placement in Individual’s employee file indicating that the individual’s good standing has come into question.
- Ineligibility to work with graduate students
- Dismissal from an educational or training program
- Performance improvement counseling
- Dismissal of employment
Food, Meals and Gifts
Yes, as long as support is specifically for the purpose of education and meets the following conditions:
- The department chair or section head, NOT an industry representative, selects the student or trainee
- The recipient is not subject to any implicit or explicit expectation of providing something in return for the support, i.e., a “quid pro quo”
- The funds are provided to the department and not directly to the student or trainee
- The department has determined that the funded conference or program has educational merit and has completed the approval process through the COI Office